We’re Hiring! – Human Resources Manager

Full time – 35+ hour work week

Job Posting date: 10/4/2020

We are looking for an HR manager to oversee all aspects of human resources practices and processes. To us, an HR manager is the go-to person for all employee-related issues. This means that your HR manager duties will involve managing activities such as job design, recruitment, employee relations, performance management, training & development and talent management. The job of HR manager is important to business success. People are our most important asset and you’ll be the one to ensure we have a happy and productive workplace where everyone works to realize our established mission and objectives. Promoting corporate values and shaping a positive culture is a vital aspect of a complete HR manager job description and specification.

Responsibilities and Principal Duties:
Oversee hiring process

  • Draft, place & monitor internal posting and external advertisements
  • Gather/sort, review & forward resumes
  • Set up initial interviews as requested
  • Perform background/reference checks
  • Prepare & disseminate hire & rejection letters

Manage Staff Orientations

  • Present & explain personnel policy
  • Complete benefit enrollments
  • Complete orientation checklist
  • Assist with facilitating annual agency employee orientation meetings

Oversee Employee Recognition/Staff Development

  • Coordinate staff trainings
  • Coordinate monthly staff meeting – supplying CEO with announcements
  • Compile staff surveys as needed
  • Coordinate staff awards and recognition

Monitor Compliance with Policies & Regulatory Bodies

  • Maintain strict confidentiality of all personnel matters
  • Maintain adherence to Personnel Policy
  • Update Personnel Policy annually with legal consultation as needed
  • Monitor compliance with trainings and grant related requirements
  • Monitor poster compliance at all sites
  • Monitor the completion of timely evaluations (90-day, annual, probation)
  • Oversee workers compensation incident reporting/monitoring
  • Update/maintain job descriptions, salary grid/wage competitiveness
  • Oversee disciplinary & grievance; make suggestions related to progressive discipline, terminations and necessary investigations.
  • Conduct exit interviews
  • Assist with agency employee safety program
  • Oversee Employment Assistance Program
  • Maintain/monitor the updating of documents in personnel files (& file documents)

Participate in Annual Employee Benefit Negotiations

  • Health/Dental Insurance, Life, 403b, AFLAC, WC, DBL, PFL, & others
  • Complete Bi-Weekly Payroll
  • Review timesheets data for accuracy
  • Process changes or updates to payroll to be approved by CFO
  • Accomplish necessary processes for bi-weekly payroll focusing on details and accuracy
  • Prepare payroll reports to be approved by CFO
  • Maintaining payroll records and files
  • Help in gathering data for reporting to required outside agency

HR Correspondences

  • Hire letters
  • Notice of potential eligibility of FMLA, DBL, PFL
  • Tracking of above benefits
  • Complaint investigations and follow up
  • Tracking of training
  • Separation/Termination notifications
  • Unemployment questionnaires to third party administrator


  • Mediation, counseling and support to employees
  • Government and Court Ordered information and garnishments
  • Employee diversity workshops – REDI committee
  • Employee newsletter
  • Assist with agency organizational chart
  • Ongoing analysis of “Salary Survey” results and recommendations
  • HR monthly stats relating to turnover %, ethnicity reports, gender reports, FTE, budget vs. actual payroll expenses
  • Other administrative or related duties as assigned


  • Proven working experience as HR manager or other HR executive
  • People oriented and results driven
  • Demonstrable experience with humanr resources metrics
  • Knowledge of HR systems and databases
  • Ability to architect strategy along with leadership skills
  • Excellent active listening, negotiation and presentation skills
  • Competence to build and effectively manage interpersonal relationships at all levels of the company
  • In-depth knowledge of labor law and HR best practices
  • Experience in not-for-profit Human Resources Management a plus
  • Bachelors Degree in Human Resources or related field and/or HR Certification (SHRM-CP or SHRM-SCP) with 5+ years of experience in the field

Experience: Human Resources Management: 5 years (Required)

Education: Bachelor’s (Preferred)

After carefully reviewing required, knowledge, education and experience, please submit letter of interest for this position along with a resume to [email protected] by no later than Tuesday, October 13th.

POSTPONED: Celebrating Community at Energy Square

*POSTPONED* After much consideration, we have decided to postpone our Celebrating Community at Energy Square virtual event scheduled for October 27. The event was intended to have prerecorded videos and live performances by students of the Center for Creative Education. In the interest of all participants’ health and safety, we will prerecord ALL aspects of the event for viewing at a later date. Stay tuned to get to know the story of Energy Square!

Tune in from the comfort of your own home to get an inside look at Energy Square and the diverse community that calls it home! Get inside access to the new Kingston Midtown building and enjoy special live performances by the Center for Creative Education. 

Energy Square houses 57 mixed-income-apartments that are now home to 79 people! The first floor of the five-story building is occupied by local  nonprofit, Center for Creative Education (CCE), whose mission is to enrich the social and cultural awareness of youth through arts, wellness and education. Other commercial tenants include The DRAW, an intergenerational art education project by Kingston Midtown Arts District (MAD), and CCE sub-tenant, Seasoned Delicious, who are bringing Caribbean flavor to Kingston with their cafe and shop. The innovative building design includes solar and geothermal technology that achieves the construction highwater mark of ‘Net-Zero for Living.”

Come see the first group show of Lace Mill artists to be held at the Lace Mill! As part of Arts Mid-Hudson’s Art Walk Kingston, held Saturday and Sunday October 1 and 2, Holly Christiana will be hosting two shows each day in the Main Gallery.

Saturday 10/01
4pm: Poetry and Poety Things – artists include: Allan Stevo, Chris Wood, Tobias Anderson, Joshua Stern and Peter Coates on Koto
5pm: “Lace Mill Sampler” artists include: Cheryl Crispell, Tina Crispell, James Martin, Jordan Roque, Rubi Rose, Ziggy Ziebell, Terrance Harris, Felix Olivieri and Daniel Rhinier

Sunday 10/02
3pm: Poetry and Poety Things – Allan Stevo, Chris Wood, Tobias Anderson, Joshua Stern and Amy Westberg
4pm: “Lace Mill Sampler” artists include: Cheryl Crispell, Tina Crispell, James Martin, Jordan Roque, Rubi Rose, Ziggy Ziebell, Terrance Harris, Felix Olivieri and Daniel Rhinier

“The potential created by this beautiful building, and this community – both for our artists and for our neighbors – is profound.  We look forward to this being the first of many collaborations, and to regularly creating an opportunity to share our work with local residents, as RUPCO envisioned when renovating the Lace Mill.” Holly Christiana

Informational Session for Solar Energy Grants

Are you tired of high electric costs? Is solar energy a project you wish to learn more about? Do you want to install solar on your home?

Join us for an informational session on Tuesday, April 5. We’ll talk about the solar grant program to assist households with energy efficient upgrades including renewable energy alternatives. RUPCO is o0wrking in partnership with Ulster County to administer its Community Development Block Grant Funding (CDBG).

This informational session is free and open to the public. Please RSVP with [email protected] or 845 331 9860 ext 220.2016-CDBG-Solar-Flyer