Property Management Assistant

keyboard where return key says "Jobs"This position was filled as of March 2016. Submit a letter of intent and resume/qualifications to Sheila Kilpatrick, Vice President of Operations, at through close of business Friday, February 12. Please hand-deliver resumes to 289 Fair Street, Kingston, NY 12401.

Overview:  The Property Management Assistant provides administrative and clerical support for RUPCO’s Property Management Department.  The Property Management Assistant reports directly to the Property Management Supervisor.   This is a full-time, exempt position.  Duties may include, but are not limited to:

Position Responsibilities:

  1. Provide administrative support for the Property Management Supervisor, Property Managers (2) and Maintenance Supervisor.
  2. Answer incoming phone calls and direct to appropriate staff.
  3. Greet visitors and tenants.
  4. Assist Property Management staff in preparing leases and other correspondence.
  5. Gain knowledge on general property management duties to be able to take on full responsibility for a few properties as determined by the Property Management Supervisor.
  6. Schedule meetings between staff and tenants, as needed.
  7. Order office supplies and replenish as needed.
  8. Update vacancy listing on a daily basis for all RUPCO managed units.
  9. Complete new applicant entry into database.  Send letters acknowledging receipt of application.
  10. Maintain Wait Lists for all properties.
  11. Maintain tenant files.
  12. Receive, enter, communicate and follow up on all Maintenance Requests.
  13. Additional duties as assigned.

Required Knowledge, Skills, Education and Experience:  Must have high school diploma or equivalent and excellent verbal and written communication skills.  Must be able to work independently.  Must be proficient in computer use.  Prior clerical experience required.

Position details: Salary $26k-$30k. Generous benefit package, 13 paid holidays, paid vacation and sick time. Office hours Monday through Friday, 8:30a-4:30p, 35-hour work week with one hour for lunch.

Care Manager: NY Connects

Social Care Photography, DHThese positions were filled as of January 2016.

The Care Manager provides nonjudgmental, individualized information and assistance to persons of all ages with disabilities regarding Medicaid Long Term Care Services and Supports (LTSS) which provides linkages to programs and/or services that the individual and/or their caregiver qualify for. The Care Manager bridges the gap between client and partners, working collaboratively with agencies and other service representatives to ensure, tot he fullest extent possible, that benefits and entitlements are accessed. This is a 13-month pilot program designed to provide seamless coordination across systems and populations seeking LTSS and provide easier access and understanding.


  • Use of online and other questionnaires
  • Collection of preliminary functional and financial information and coordination with other agencies to guide individuals through the eligibility process
  • Guidance with the requirements of application and enrollment assistance for public benefit programs including Medicaid
  • Provision of Person Centered Assistance/Options Counseling
  • Assistance in care transitions
  • Confidentiality

Position Requirements:

  • Must have strong work ethic
  • Excellent communication and organizational skills
  • Good interviewing and problem-solving skills
  • Good documentation skills
  • Basic proficiency using computers and web-based systems
  • Excellent public speaking and written communication skills
  • Ability to provide services to seniors and disabled clients with patience and compassion
  • Ability to establish and maintain effective working relationships
  • Ability to communicate, orally and in writing
  • Ability to prioritize and multi-task
  • Ability to respond to customers in a professional , nonjudgmental an d culturally appropriate manner

Minimum Qualifications: Graduation from high school or possession of an equivalency diploma plus one of the following:

  • Three (3) years paid full-time or its part-time equivalent experience involving work within a health or human services agency, preferably in Ulster County providing customers with information OR
  • Graduation from a regionally accredited or New York State registered college or university with an Associate’s degree and one (1) year of experience as defined in (A) above OR
  • Associates degree plus five years relevant experience.  or related disciplineMaintain a clean and safe
  • Any equivalent combination of training and experience as defined by the limits of (A) and (B) above
  • Valid NYS Driver’s license

Salary: $498.75 per week

Application Deadline:  Friday, December 4, 2016

Submit notification of interest by email: Kim Mapes, Program Services Manager

Project Clerk: Green Jobs | Green New York

green_jobs_53This position was filled as of January 2016.

Under RUPCO’s Green Jobs | Green New York (GJGNY) Program, the Project Clerk must complete both administrative and customer follow-up tasks. The Project Clerk component focuses on fulfilling certain contractual administrative and electronic customer management duties. The customer follow-up component focuses on tracking and documenting the customer’s process through the program and communicating with the customer accordingly.


  • Increasing awareness of NYSERDA residential programs in the region, via presentations, exhibiting at events, web-based marketing, social media and other marketing techniques
  • Providing customer assistance and hand-holding for Home Performance with ENERGY STAR© Program via phone, email, and in-person
  • Tracking customers from the front substantial point of contact to the completion of work using electronic tracking tools
  • Coordinating and communicating with the Outreach Staff to ensure they are kept up-to-date on customer steps and process

Position Requirements:

  • Comfortable working in diverse settings
  • Intercultural/multicultural experience and attitude
  • Ability to work well independently and collaboratively in a team setting
  • Excellent verbal and written communication skills and able to communicate with multiple audiences including public officials, business owners, property owners and residents
  • Strong, demonstrated public speaking skills, especially an ability to communicate effectively and persuasively
  • Experience in grassroots organizing, community outreach, and/or coalition building
  • Excellent project management skills: detail-oriented, extremely organized, able to prioritize and manage multiple projects at once
  • Demonstrated ability to meet deadlines under time constraints
  • Strong analytical thinking and problem-solving ability
  • Entrepreneurial self-starter, creative, collegial, hard-working, and demonstrates a positive attitude and strong ethical fiber

Educational & Relevant Knowledge Requirements:

  • Bachelor’s degree preferred in marketing, communications, business, natural or environmental science, engineering, architecture, planning or related discipline
  • A high school diploma or equivalent plus five years relevant experience as described above
  • Foreign language fluency a plus
  • Knowledge and background in environmental issues or other related issue advocacy
  • An interest in the environment and a commitment to reducing energy use
  • Familiarity with building science, residential/commercial energy efficiency and/or renewable energy

Salary: Commensurate with experience; part-time position with no benefits

Application Deadline:  Friday, December 4, 2016

Submit notification of interest by email: Guy Kempe, Vice President of Community Development

Outreach Coordinator: Green Jobs | Green New York

RUPCO's Green Jobs | Green New York logoThis position was filled as of January 2016.

RUPCO’s Green Jobs | Green New York (GJGNY) Program is looking for a flexible person to educate homeowners, community leaders, businesses and those interested in energy alternatives. The Outreach Coordinator shares the benefits of energy efficiency and renewable resources with these audiences and increases participation in the NYSERDA and GJGNY programs.



  • Developing GJGNY promotion methods
  • Providing information and assistance to residential customers and businesses
  • Working with community planners
  • Maintaining database of partnerships and projects
  • Meeting program deadlines
  • Planning events to include extensive travel, media relations and participation in evening and weekend events.

Position Requirements:

  • Excellent public speaking and written communication skills
  • Clean driver’s license

Educational Requirements:

  • Bachelor’s degree preferred in marketing, communications, business, environmental science, architecture, planning OR
  • Associates degree plus five years relevant experience.  or related disciplineMaintain a clean and safe
  • BPI Certification referred

Salary: Commensurate with experience; full-time position with benefits

Application Deadline:  Friday, December 4, 2016

Submit notification of interest by email: Guy Kempe, Vice President of Community Development